Operations & Facilities Management Guidelines

General guidelines

Performance management

Custodial Services Mentor Program Roles & Responsibilities Guidelines
Employee Meeting Summary
Employee Meeting Summary Guidelines
Goals Template
Mentor Template
Mentor Letter (for Supervisor)
Merit Increase Letter
Merit Letter Increase Guidelines
Performance Development Plan
Performance Development Plan Guidelines
Performance Evaluation for Administration/Professional Staff Sample (Year-End & Mid-Year)
Performance Evaluation for Administration/Professional Staff Guidelines
Performance Evaluation Front Line Staff (Year End)
Performance Evaluation Front Line Staff (Year End) Guidelines
Performance Evaluation for Front Line Staff (Mid-Year)
Performance Evaluation for Front Line Staff (Mid-Year) Guidelines
Performance Improvement Plan
Performance Improvement Plan Guidelines
Self Evaluation – Admin. & Prof. Staff Mid-Year
Self Evaluation – Admin. & Prof. Staff Year-End

Performance Management Calendar

FY18 Schedule

(FY17) August 1 – August 20: Update goals for employee at this time (informal process).
October 20 – November 17: Fill out employee mid-year performance appraisals and meet individually with each employee to give his/her review. Scan signed appraisals and send to HR for loading in electronic personnel file.
November 18 – December 1: Custodial process only – Mentors to fill out mentor report and mentor letter and send to AVC/AD for review.
March 1 – March 30: Fill out employee year-end performance appraisals and meet individually with each employee to give his/her review. During performance appraisal, set goals for employee. Set up monthly meetings with employee for a performance improvement plan and monthly/quarterly meetings with employee for a performance development plan.
April 2 – April 13:  Scan signed appraisals and send to HR for loading in electronic personnel file.
April 2 – April 30:  Determine and input merit for each employee.
May 1 – May 15: Custodial process only – Mentors to fill out mentor report and mentor letter and send to AVC/AD for review.
July 2 – July 6:   Automated employee merit letters will be generated by Business Operations and distributed to each employee.
August 1 – August 20:   Update goals for employee at this time (informal process).

Project delivery guidelines

Outage and service interruptions notification process

Other