Operations & Facilities Management Guidelines

General guidelines

Performance management

Custodial Services Mentor Program Roles & Responsibilities Guidelines
Employee Meeting Summary
Employee Meeting Summary Guidelines
Goals Template
Mentor Template
Supervisor Letter Template – Mentor Program
Merit Increase Letter
Merit Letter Increase Guidelines
Performance Development Plan
Performance Development Plan Guidelines
Performance Evaluation for Administration/Professional Staff Sample (Year-End & Mid-Year)
Performance Evaluation for Administration/Professional Staff Guidelines
Performance Evaluation Front Line Staff (Year End)
Performance Evaluation Front Line Staff (Year End) Guidelines
Performance Evaluation for Front Line Staff (Mid-Year)
Performance Evaluation for Front Line Staff (Mid-Year) Guidelines
Performance Improvement Plan
Performance Improvement Plan Guidelines
Performance Management Guidelines
Self Evaluation – Admin. & Prof. Staff Mid-Year
Self Evaluation – Admin. & Prof. Staff Year-End

Performance Management Calendar

FY18/19 Schedule

August 1 – August 20: Update goals for employee at this time (informal process).
October 20 – November 17: Fill out employee mid-year performance appraisals and meet individually with each employee to give his/her review. Scan signed appraisals and send to HR for loading in electronic personnel file.
November 18 – December 1: Custodial process only – Mentors to fill out mentor report and mentor letter and send to AVC/AD for review.
March 1 – March 30: Fill out employee year-end performance appraisals and meet individually with each employee to give his/her review. During performance appraisal, set goals for employee. Set up monthly meetings with employee for a performance improvement plan and monthly/quarterly meetings with employee for a performance development plan.
April 2 – April 13:  Scan signed appraisals and send to HR for loading in electronic personnel file.
April 2 – April 30:  Determine and input merit for each employee.
May 1 – May 15: Custodial process only – Mentors to fill out mentor report and mentor letter and send to AVC/AD for review.
July 2 – July 6:   Automated employee merit letters will be generated by Business Operations and distributed to each employee.
August 1 – August 20:   Update goals for employee at this time (informal process).

Outage and service interruptions notification process

Other