Project Management

To support the Washington University School of Medicine mission by providing and managing professional planning, Capital Projects creates the best built environment for outstanding clinical care, innovative research and education of tomorrow’s leaders in Biomedicine.

Do you have a planning or project request?

Please submit your planning or project request by submitting the planning or project request form (use DOM account or WUSTL Key).

If you need assistance with the form, please view the instructions.

Services provided by Project Management staff include:

  • Provide design (SD, DD, CD) for projects;
  • Serve as liaison between the client, the designers, and contractors;
  • Manage the project’s scope, which requires understanding the client’s needs and ensuring that these needs are met by the design;
  • Manage the schedule based on the client’s needs and the various approvals required.
  • Manage an appropriate budget, maximizing the scope within the designated schedule;
  • Listen, learn, observe, and lead.

Benefits of Working with a Washington University Project Manager (PM)

From inception to completion, the PM is critical to the success of any construction or renovation project. Project Managers respond to client’s questions and concerns, navigate the complex approval process, and ensure that the project stays within budget and on schedule.

Though many clients may have experience working with contractors on home projects, the process of building on campus is quite different. As a world class institution, Washington University must abide by stringent statutes, regulations, and codes. Furthermore, campus construction is designed for greater longevity than private or commercial construction may be, requiring a more lengthy design and construction process.

The University of Missouri offers a tool that demonstrates how these characteristics of campus construction would play out in a home:

MU Planning Document

Washington University’s Project Managers navigate this extensive and detailed process with and on behalf of clients. They work in cooperation with designers and contractor, and ensure the requirements of the University are met, to create the best possible outcome for the client and the University.

What to expect throughout the construction process

Review the information on the Capital Projects Process for Requesting Professional Services page, which describes how the Project Manager guides clients from estimation and design, through approvals and construction.

Every project is unique and there are many issues that influence the schedule. A smaller capital project typically takes between six to twelve months from conception to start of construction. A project whose budget exceeds $1,000,000 must also secure the approval of the Building & Grounds Committee of the Board of Trustees at one of their twelve meetings each year, which can extend the pre-construction period. Then, depending on the nature of the project, construction may take from six to 24 months to complete. In all, completion of a new building usually takes three to four years, including development, approval, planning, and construction. The duration of renovation projects depend on the extent of work involved.

If you have any questions regarding the project management, process please contact Steve Sobo at 314-362-5251 or sobos@wusm.wustl.edu.

Project Management Fees Guidelines

Process for Requesting Professional Services

Below is an overview of the process for requesting professional services from Capital Projects. This description does not explain all of the scenarios that may be necessary to make a particular project a success. A Project Manager from Capital Projects will be assigned to every project to assist our clients with understanding our policies and procedures. Our process is designed to be flexible, which results in a level of complexity to meet the needs of our clients, through which your Project Manager will guide you. It is important that you contact your Project Manager if you have any questions or concerns about the process.

Minor Repairs: For information about minor repair requests valued up to $2,500, contact the Facilities Integrated Service Center at 362-3100 or email wusmfacilities@wusm.wustl.edu.

Project Delivery Process

All projects valued above $15,000 require submitting a planning and project request form (use DOM account or WUSTL Key).

If you need assistance with the form, please view the instructions.

You may request an estimate or you can authorize funding to proceed directly to design or construction. The rest of the process depends on the scope of your project:

· >$1,000,000: Capital Project (outside contractor)

· $50,000 to $1,000,000: Capital Project (outside contractor)

· <$50,000: In-house Facilities Engineering